List of FHWA Electronic Information Systems
Revised November 8, 2011
| # |
System Name |
System Acronym |
Brief Description |
Office |
Scheduling Status (Pending, Approved, or Unscheduled) |
Records Disposition Schedule Authority |
Retention |
| 1 |
2101 Log |
|
The 2101 Log is used by the Idaho Division Office to track 2101's (new project authorizations and revisions to project authorizations)that come from the State DOT, as part of their customer satisfactiondata collection. |
FHWA HDA-ID |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 2 |
4(f) Tracking |
|
4(f) Tracking tracks Pennsylvania Division environmental projects. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 3 |
Action Items |
|
Action Items tracks NY Division work assignments assigned by HQ. |
FHWA HDA-NY |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 4 |
Action Log |
|
Action Log is used to record and track required (various) interactions with NJ Division clients by the office staff. It provides descriptions of actionable items, source for deadlines, follow up, results information, and reporting. |
FHWA HDA-NJ |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 5 |
Action Tracker |
|
Action Tracker is a Minnesota Division office tracking system for items with action dates. |
FHWA HDA-MN |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 6 |
Action Tracking System - Project/Program Action Tracking System |
PATS |
The Action Tracking System is used by the Washington Division to track the receipt of and response to action on: 1) Action items received in the official mailbox from HQ and other FHWA offices; and, 2) Project and program actions received from the WA State DOT. A correspondence development tool has also been incorporated into the system. |
FHWA HDA-WA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 7 |
Annual Right-of-Way Statistics |
ROWS |
The Annual Right-of-Way Statistics website is a source for residential and non-residential acquisition and relocation information. It features summary reports and a searchable database of historic acquisition and relocation statistics. An access to automated reporting form is also included for state and other Federal agencies engaged in real property acquisition and relocation to report annual right-of-way statistics as required under the Uniform Act. |
FHWA HEP |
Approved |
N1-406-09-6, item 5 (see RWEN 5) |
PERMANENT. Cut off at end of fiscal year. If paper: Transfer to FRC 5 years cutoff. Transfer to the National Archives in 5 year blocks when 20 years old. If electronic: Transfer to National Archives 5 years after cutoff, in accordance with 36 CFR 1235, Subpart C. |
| 8 |
Authorization Checklist |
|
Authorization Checklist is used in authorization procedures providing guidelines, promotes efficiency, avoids delays, and provides performance measurements for NJ Division. |
FHWA HDA-NJ |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 9 |
Award Recognition |
|
Award Recognition provides Form 1156 used to nominate FHWA employees for awards such as the Inventive Incentive Program, Distinguished Career Service Award, external awards, etc. |
FHWA HAHR |
Approved - GRS |
GRS 1, item 12 |
Destroy 2 years after approval or disapproval (see link for details). |
| 10 |
Awards Database |
|
The Awards Database records employee awards history for the Michigan Division. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 11 |
Bridge Tracking |
|
Bridge Tracking tracks Pennsylvania Division bridge projects. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 12 |
Budget Planning System |
|
Budget Planning System is used to create annual FLH overhead and equipment budgets. |
FHWA WFLHD |
Approved - GRS |
GRS 3, items 3, 4 |
See link for details. |
| 13 |
Business Plan |
MIBP |
Business Plan assigns time and travel costs to the business plan individual and unit performance objectives which are mapped to NPO's and Strategic Goals. The Michigan Business Plan contains MCA, FIRE Planning, Risk Management. MIBP provides data for the national performance plan (SUPPS), the DFS and DA accomplishment reports, and the annual Michigan Division accomplishment report. |
FHWA - HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 14 |
Cable Stay Bridge Database |
|
The Cable Stay Bridge Database is a Microsoft Access database used by the HRD Aerodynamics Laboratory personnel to view and store bridge details of various cable-stayed bridges. The types of records contained in the database are data on bridge and cable properties of bridges relating to the pooled-fund study, including cable geometry, cable properties, and cable connections and dimensions. |
FHWA - HRT |
Approved |
N1-406-09-28, item 2 (see RSDV 45) |
Master Files: Delete after verification of transfer into the Long-Term Bridge Performance Database or when no longer needed for research, whichever is later (see link for details). |
| 15 |
Career Interest Assessment |
|
The Career Interest Assessment is part of the FHWA's continuous efforts to have a systematic and effective succession planning process for the Agency's leadership positions. Information provided from the executives and employees at the SES, GS-15 and GS-14 levels is crucial in allowing the Administrator's office the best insight regarding career interests and any special considerations that may need to be provided. |
FHWA - HAHR |
Approved |
GRS 16, item 14 |
See link for details. |
| 16 |
Civil Rights MS Database |
|
The Civil Rights MS Access Database records form 1392 civil rights data and status for trend analysis. |
FHWA - HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 17 |
Congestion Mitigation and Air Quality System |
CMAQ |
Congestion Mitigation and Air Quality is a repository for data from States on their CMAQ projects, including emission benefits, and the use and benefits of CMAQ program funds. It is used to produce an annual report to Congress. |
FHWA HEP |
Approved |
N1-406-09-14 (see RWEN 85) |
Master Files: PERMANENT. Cut off 2 years after the end of the fiscal year to allow for entry and review of project data. Transfer a copy of the master data file to NARA 2 years after cutoff, in accordance with 36 CFR 1235, Subpart C (see link for details).
|
| 18 |
Construction Management |
|
Construction Management tracks construction status and other construction project data for CFL, EFL, and WFL. It provides a streamlined method for gathering data and tracking construction status throughout the life of projects. |
FHWA EFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 19 |
Construction Progress Estimate System |
|
Construction Progress Estimate System is used to calculate progress payment estimated for active construction contracts. |
FHWA WFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 20 |
Construction Project Log Database |
|
The construction log database provides a comprehensive record of MI Div. construction projects and contract modifications. It was implemented as a management tool to gauge area engineer workloads and is now a vital asset for project and construction program management. |
FHWA - HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 21 |
Construction Status Report |
|
Construction Status Report provides daily construction status for FLH. |
FHWA WFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 22 |
Contract Modifications |
|
Contract Modifications tracks the number of and cycle time of design exceptions for Michigan Division. |
FHWA - HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 23 |
Correspondence Tracking |
|
Correspondence Tracking tracks Nevada Division projects. |
FHWA HDA-NV |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 24 |
Correspondence Tracking System |
CTS |
The Correspondence Tracking System is a web enabled document-tracking tool, which keeps track of all controlled correspondence for the FHWA. |
FHWA HOA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 25 |
Course Management and Training System |
CMTS |
The Course Management Training System is a management information system to support the National Highway Institute's external customer base and contains accounts receivable, accounts payable, contracting, session, customer and instructor data. |
FHWA HPC |
Approved - GRS |
GRS 3, item 3 |
For financial and contracting records, see GRS 3, item 3a1a = 6 years & 3 months; for general training records, see GRS 1, item 29 = 5 years. See link for details. |
| 26 |
CT Tracking |
|
CT Tracking tracks clearance transmittals for Pennsylvania Division. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 27 |
Dashboard |
|
Dashboard was used to track dashboard items from the Unit Plan for Iowa Division. The Division no longer “owns” an EIS in the Iowa Division to track Dashboard measures. They use a module in FHWA’s Shared Unit Performance Plan System (SUPPS) to track quarterly and annual measures as agreed to by the Director’s of Field Services (DFS). |
FHWA HDA-IA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 28 |
Data Warehouse Stores Program |
|
The Data Warehouse Stores Program is used by CFL and WFL to support receiving orders, generating orders as stock is depleted, tracking the location of items in the warehouse, generating invoices for issued items, and handling shipping. |
FHWA CFLHD, WFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 29 |
DBE Program Database |
|
This is a DBE (Disadvantaged Business Enterprise) Fraud and Restitution database to monitor along with the Ohio State DOT. Firms involved in fraud settlement agreements and corporate compliance programs are listed in the database with summary information. |
FHWA HDA-OH |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 30 |
Deer Isle Bridge Event Database |
|
This database is a repository of data from monitoring the Deer Isle Bridge in Maine using various accelerometers, anemometers, and sky vanes placed at various points on the bridge to measure wind speed and vibration. Large amounts of data have been gathered regarding wind and bridge motion. Factors computed including mean wind speed and direction, individual and mean turbulence intensity values, and wind angle. |
FHWA HRT |
Approved |
N1-406-09-28, item 1 (see RSDV 44) |
Master Files: Delete after verification of transfer into the Long-Term Bridge Performance Database or when no longer needed for research, whichever is later. See link for details. |
| 31 |
DELPHI Track |
DELPHI Track |
DELPHI Track is used as accounting spreadsheets by MT Div. |
FHWA HDA-MT |
Approved |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 32 |
Demo/Earmark Project Database |
|
The Demo/Earmark Project Database is used by Louisiana to track and monitor high priority, earmarked, and discretionary program projects. One of the main benefits of the database is that it is a central point of reference within the Division Office for all of the high priority, earmarked, and selective discretionary projects. The database references the amount designated by Congress as well as the actual amount the state received due to adjustments. It also illustrates the obligated, expended, and unexpended balances for each program project. The benefit of the program balances is that it allows program managers a centralized and quick reference point to analyze the status of individual project funding. |
FHWA HDA-LA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 33 |
Design Exception Tracking |
|
Design Exception /Tracking tracks the quantity of and the nature of the exception for Michigan Division. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 34 |
DFS Dashboard |
|
DFS Dashboard is the southern area dashboard (Arkansas Division). |
FHWA HDA-AR |
Approved - GRS |
GRS 16, item 14 |
See link for details. |
| 35 |
Division Fiscal Inventory Tracking System |
DFITS |
DFITS is a Wyoming Division asset management tool. |
FHWA HDA-WY |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 36 |
Division Inventory |
|
Division Inventory contains asset management data for the New York Division office. It interfaces with bar code scanner to conduct annual inventory. |
FHWA HDA-NY |
Approved - GRS |
GRS 3, item 9 |
2 years (see link for details). |
| 37 |
Dwight David Eisenhower Transportation Fellowship Program (formerly Student Transportation Education Pipeline System) |
DDETFP (Formerly STEPS) |
The Eisenhower Transportation Fellowship Program is a web-based system that will track the progress of students who have received money from various transportation education programs offered by the DOT. |
FHWA NHI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 38 |
e-Authentication |
|
A federated identity management solution for FHWA in support of GSA E-Authentication Initiative; Project will research, evaluate and test credential standards, use of protocols and product vendor offerings. |
FHWA HAD |
Approved - GRS |
GRS 20, item 1c |
Delete/destroy when the agency determines they are no longer needed for administrative, legal, audit, or other operational purposes. |
| 39 |
EIS Tracking |
EIS |
EIS Tracking tracks dates of environmental documents for the Arkansas Division. |
FHWA HAD-AR |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 40 |
Electronic Briefing Bank |
|
Electronic Briefing Bank is a collection of legal briefs filed in the course of litigation pertinent to the programs of FHWA, with a variety of search options. |
FHWA HCC |
Approved |
N1-406-08-11, item 18 (see CHFC 24) |
Cut off files after case is closed. Transfer to FRC 3 years after cutoff. Destroy 10 years after cutoff. |
| 41 |
Engineer's Estimate Bidding Award Construction System |
EEBACS |
The Engineer's Estimate Bidding Award Construction System is used to develop engineer's estimates, track projects in the field, prepare contract modifications, evaluate contractor's bids, etc. |
FHWA CFLHD |
Pending |
NARA Denver office working with CFLHD to schedule. Not operational yet. |
|
| 42 |
Environmental Document Tracking System |
EDTS |
The Environmental Document Tracking System is used by individuals in Federal-aid and Federal Lands field offices to record and periodically update the key project information that is necessary for tracking the progress of active EISs and EAs. |
FHWA HEP |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 43 |
Environmental Tracking System |
ETS |
The Environmental Tracking System is a web-based database that tracks (dates and resources) for environmental documents for projects in the NY Division office. |
FHWA HDA-NY |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 44 |
Equipment Inventory |
|
Equipment Inventory is used to record and assign all accountable equipment for the Michigan Division Office. |
FHWA HDA-MI |
Approved - GRS |
GRS 3, item 9a |
Destroy 2 years from date of list. |
| 45 |
Federal Aid Highway Program Policy and Guidance Center |
|
The Center is a web-based reference library being established to provide a complete and "official" set of FHWA policy and guidance documents, including legislation and regulations for FHWA-related topic areas. The application will run on the FHWA Internet or StaffNet server, with a MS Access database. |
FHWA HIF |
Approved - GRS |
GRS 23, item 9 |
Destroy or delete with the related records. |
| 46 |
Federal Lands Labor Cost Distribution Process |
FLLCDP |
The Federal Lands Labor Cost Distribution Process is a FLH payroll system being used instead of CASTLE until the CDR module is added. The Federal Lands Labor Cost Distribution Processing System is primarily a cost accounting system that is used to allocate costs associated with highway design and construction activities. Personnel assigned to highway design and construction projects in the Federal Lands Highway Office are responsible for several projects, all of which are funded from different sources. The Federal Lands Highway Office must accurately allocate charges incurred by project personnel to the proper funding sources to ensure accurate accounting and billing. The Labor Cost Distribution Process provides this capability. It is important to note that the LCDP is not a data warehouse; no data is actually kept in the system.
|
FHWA HFL |
Approved - GRS |
GRS 2, item 8 |
Destroy after GAO audit or when 6 years old, whichever is sooner. |
| 47 |
FHRRIS2 Database Inventory System (Federal Highway Research Report Information System ) |
|
The FHRRIS2 Database Inventory System is a warehouse inventory control database system for FHWA research reports and publications, and NHI training materials, CDs/DVDs. This system is used to register customers, process orders, maintain an inventory control system, and produce packing and shipping information. In addition, the system is used by HRTM management to control inventory, reorder publications, establish printing quantities, and produce management reports for efficient operations of the PDC. |
FHWA HRT |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 48 |
FHWA Organizational Information System |
FOIS |
FHWA Organization Information System (FOIS) is the collection of organization wide information about FHWA offices (both division and HQ level). The system is responsible for maintaining high-level information about different divisions and various issues. FOIS has modules that enable designated users to maintain organization related information. The modules are named: Division Office Information, DA/ADA, SES/RC Managers, Briefings, Major Projects, Budget, Directories & Listings, Emergency Contacts, Tolling Facilities, and Multifold. |
FHWA HAIM-40 |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 49 |
File Index |
|
File Index is used by the Idaho Division Office to collect data, track, and monitor division projects. |
FHWA HAD-ID |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 50 |
Fiscal Management Information System |
FMIS |
The Fiscal Management Information System is the FHWA's major financial information system for tracking Federal-Aid highway projects on a project-by-project basis. In FY08 FMIS was designated to support the federal Grants Management Line of Business. |
FHWA HCF |
Approved |
N1-406-08-10, item 33 (see CFO 33) |
Master Files: PERMANENT. Information remains in the database system. Cut off at end of fiscal year. Transfer information in accordance with 36 CFR 1235, Subpart C to the National Archives at the close of each fiscal year. See link for details. |
| 51 |
Follow-up Tracking System |
FuTS |
The Follow-up Tracking System is a web-based database that tracks Process Reviews, Compliance Reviews, Work Tasks and Office Suggestions for NY Division. |
FHWA HDA-NY |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 52 |
Freedom of Information Act (FOIA) Management System |
FOIA |
This system manages FHWA FOIA requests and is used to better meet the extensive annual reporting requirements imposed by statute (5 USC § 552). The FOIA Management System has approximately 110 FHWA Headquarters and Field users, and is also used by FMCSA, PHMSA, OST, FTA, OIG, NHTSA and RITA, with separate reimbursable agreements in place for each Operating Administration. |
FHWA HAIM-10 |
Approved - GRS |
GRS 14, item 15 |
Destroy when 2 years old. |
| 53 |
GOE Cuff Records Systems |
|
GOE Cuff Records Systems tracks KS Div cuff records for GOE. |
FHWA HDA-KS |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 54 |
GOEV2 Database |
|
This system was designed to facilitate the Michigan Division's Delphi reconciliation process, reinforce the separation of duties within the procurement process and improve real-time accounting control of administrative processes. The database involves reconciliation of source documents to Delphi, travel management, purchase orders, credit cards, collections and property inventory. By tracking supply, buying and usage, the Division is able to improve administrative funds accountability and internal process controls. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 55 |
Government Vehicles Database |
|
The Government Vehicles Database fulfills all Headquarters acquisition requirements for Michigan Division, and retains a procurement history for budget projections. This system tracks mileage, lease dates and payments and various other related expenses on a monthly basis. Ultimately used to create mileage and billing reports, this system has been a vital method in reporting. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 56 |
Headquarters Request Tracker |
|
Headquarters Request Tracker is a NJ Division database program for tracking activities and request results initiated from HQ. |
FHWA HDA-NJ |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 57 |
Highway Performance Monitoring System |
HPMS |
The Highway Performance Monitoring System is used to track road mileage, and the safety, efficiency, and physical conditions of the US highway system. It also supports the apportionment of Federal funds to the States. |
FHWA HPL |
Pending |
N1-406-11-3 |
|
| 58 |
Highway Safety Information System |
HSIS |
The Highway Safety Information System (HSIS) is a database that contains crash, roadway inventory, and traffic volume data for a select group of States and urban centers. HSIS provides quality data on a large number of accident, roadway, and traffic variables, but contains only police-reported accident data on the State-maintained highway system. |
FHWA HRT |
Approved |
N1-406-09-13 (see RSDV 43) |
Master Files: PERMANENT. Cut off at end of calendar year. Transfer a copy of the master data file to NARA every two years at the end of the calendar year, in accordance with 36 CFR 1235, Subpart C. See link for details. |
| 59 |
HQREQ-RI |
HQREQ-RI |
HQREQ-RI tracks correspondence from RIDOT and HQ. |
FHWA HDA-RI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 60 |
Integrated GOE Budget Database |
|
The Integrated GOE Budget Database will integrate the Michigan Division GOE expenditure with business plan objectives to expedite the GOE reconciliation process with Delphi. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 61 |
Inventory Database |
|
Inventory Database is used to keep track of Vermont Division inventory. |
FHWA HDA-VT |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 62 |
Inventory of PC |
|
Inventory of PC is an inventory of Ohio Division PCs. |
FHWA HDA-OH |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 63 |
IOP Tracking |
|
IOP Tracking tracks Pennsylvania Division IOP reviews. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 64 |
IT Inventory |
|
IT Inventory is a database of all Montana Division IT inventory. |
FHWA HDA-MT |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 65 |
KDOT E-mail Address book |
|
KDOT E-mail Address book is used for conversion of Kansas Division State pst file excel for importing into Outlook. |
FHWA HDA-KS |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 66 |
Knowledge Management |
KM |
The Knowledge Management system is a knowledge sharing community that enables users to access critical knowledge needed, preserve institutional knowledge and accelerate learning. |
FHWA NHI |
Approved |
N1-406-08-1 (see DTS 8) |
Cut-off threaded (take a snapshot of) electronic files at the end of fiscal year. Destroy/Delete 5 years after cut-off. See link for details. |
| 67 |
Legal Precedent Opinions System |
LPOS |
The Legal Precedent Opinions System of legal opinions enables HCC to easily retrieve legal documents. |
FHWA HCC |
Approved |
N1-406-08-11, item 16b (see CHFC 22B) |
Transfer directly to NARA when 10 years old, in accordance with 36 CFR 1235, Subpart C.
|
| 68 |
Legislative Implementation Planning System |
LIPS |
The Legislative Implementation Plan Tracking System is a web based system with a database designed to track FHWA actions to carry out enacted legislation. LIPS provide information to FHWA management and Congress. |
FHWA HPL |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 69 |
Library Database |
|
The Library Database records the Michigan Division library document inventory and check out status. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 70 |
Long Term Bridge Performance Database |
LTBP |
The LTBP database will contain bridge data relating to corrosion, fatigue, environment (such as temperature variation), overload, scour, wind, and maintenance; and in addition will include the legacy data (the National Bridge Inventory System). By the end of FY 2011, the LTBP data infrastructure will be developed to reside at TFHRC for use by FHWA and States. |
FHWA HRT |
Approved |
N1-406-09-27 (see RSDV 46) |
Master Files: PERMANENT. Cut off after each major LTBP data release, which is currently scheduled annually. Transfer a copy of the master data file to the NARA after cut off, in accordance with 36 CFR 1235, Subpart C. See link for details. |
| 71 |
Long Term Pavement Performance Database |
LTPP |
The Long-Term Pavement Performance (LTPP) is an Oracle relational database designed to store all of the data collected by the LTPP program for easy and convenient dissemination and use. The outputs of the database are in various formats, such as DVDs, resource documents, user manuals, and research reports. The LTPP Database is one of FHWA’s mission critical systems. |
FHWA HRT |
Approved |
N1-406-09-12 (see RSDV 42) |
Master Files: PERMANENT. Cut off after each major LTPP data release, which is currently scheduled annually. Transfer a copy of the master data file to the NARA after cutoff, in accordance with 36 CFR 1235, Subpart C. See link for details. |
| 72 |
Management Services Division Information System |
MSD |
The Management Services Division Information System tracks projects, products, and tasks. It includes modules to track budgets, analyze customers and cost savings, and produce management reports. |
FHWA HAIM-20 |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 73 |
Materials Lab Management System |
|
Materials Lab Management provides software, hardware, and network support and security for specialized, stand-alone lab equipment used to conduct testing of highway construction materials in accordance with national specifications and accreditation criteria. |
FHWA CFLHD |
Approved |
N1-406-10-2 (see FLHW 2) |
Master Files: Cut off at end of fiscal year. Delete or destroy 10 years after cutoff. See link for details. |
| 74 |
Motor Fuels and Financial Analysis System - Highways |
Fuels & FASH |
Motor Fuels and Financial Analysis System - Highways is used to enter/ import data into FHWA forms relating to State highway financing and motor fuel use and taxes. It is also used to produce annual reports for FHWA Highway Statistics document. |
FHWA HPL |
Pending |
N1-406-11-2 |
|
| 75 |
National Evaluation of a Mileage-Based Road User Charge System |
NEMBRUCS |
The Mileage-Based Road User Charge System will support the analysis of highway vehicle mileage data collected to assess a mileage-based approach to collecting highway use fees. The analysis will be conducted through a two-year pilot test. |
FHWA HPL |
Approved |
N1-406-09-16 (see PLCY 23) |
Master Files: PERMANENT. Cut off at end of calendar year. Transfer a copy of the master data file to NARA after cutoff, in accordance with 36 CFR 1235, Subpart C. See link for details.
|
| 76 |
Motor Vehicle Smart System |
|
The Motor Vehicle Smart System will enable safety data analysis and quality programs relating to State-reported data on motor vehicles. Now includes Drivers License SMART System. |
FHWA HPL |
Approved |
N1-406-09-5 (see PLCY 22) |
Master Files: PERMANENT. Cut off at the end of the calendar year. Transfer a copy of the master data file to (NARA at the close of each calendar year, in accordance with 36 CFR 1235, Subpart C. See link for details.
|
| 77 |
National Bridge Inventory System |
NBI |
The National Bridge Inventory System is a repository for financial, structural, and status data of the Nation's federally funded bridges. It is used to determine and allocate federal funds, schedule maintenance, and generate reports to Congress. |
FHWA HIF |
Approved |
N1-406-08-7 (see HIF 183) |
Master Files: PERMANENT. Cut off at the end of the calendar year. Transfer a copy of the master data file to NARA at the close of each calendar year, in accordance with 36 CFR 1235, Subpart C. See link for details. |
| 78 |
National Highway Specifications Website |
NHSW |
The National Highway Specifications Website is a central national repository for states' highway specification manuals. It allows construction contractors to view state requirements for highway construction projects on-line. |
FHWA HIF |
Approved |
GRS 23, item 9 |
Destroy or delete with the related records. |
| 79 |
National Household Travel Survey |
|
The National Household Travel Survey is a website that provides statistics such as: Summary Statistics on Demographic Characteristics and Total Travel, Relative Changes in Travel Characteristics, Number of Vehicle Trips by Time of Day, Number of Weekday Workers by Chain Type, Average Vehicle Trip Lengths, and Household-Based Fleet Characteristics. |
FHWA HPL |
Approved |
N1-406-10-1 (see PLCY 24) |
Master Files: PERMANENT. Cut off at the end of the calendar year. Transfer copies of completed electronic data files to NARA at the close of each calendar year, in accordance with 36 CFR 1235, Subpart C. See link for details. |
| 80 |
National Scenic Byways Website |
|
The National Scenic Byways Website supports the FHWA grants management program |
FHWA HEP |
Approved |
N1-406-07-1 (See RWEN 76 - RWEN 84) |
Various; see link for details. |
| 81 |
NHI Web Portal |
NHI |
The NHI Web Portal is used for training and workforce development in the highway transportation community. Users can enroll in a scheduled session, submit host requests, make online payments for courses and course materials, request transcripts, etc. |
FHWA NHI |
Approved |
GRS 1, item 29 |
5 years; see link for details. |
| 82 |
Office Inventory System |
|
The Kansas Division property inventory system is an Excel spreadsheet that lists each item in the office. The information contained on the spreadsheet is a description of the item, purchase amount, and serial number. The inventory includes items such as printers, cameras, high dollar item furniture, copiers, etc. Office Inventory System is used to track Kansas Division property inventory. |
FHWA HDA-KS |
Approved |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 83 |
Office Task Plan |
|
The Office Task Plan is an application used by the Nebraska Division for planning, monitoring, and tracking. |
FHWA HDA-NE |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 84 |
Performance Plan Database |
|
Performance Plan is used by the Ohio Division to track progress and status against the Division performance plan. |
FHWA HDA-OH |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 85 |
Performance Tracking System |
|
The Performance Tracking System was developed to track the FHWA National Strategic Plan Performance Measures in Louisiana. It facilitates quick and easy data analysis. The data is represented graphically and reviewed on a regular basis, to ensure that trends are headed toward the Louisiana goals. Key elements and sub-elements being tracked are Safety (fatalities & injuries), National Security (STRAHNET bridge & pavement), Environment, Pavement IRI, Key Business Processes and Organizational Excellence. |
FHWA HDA-LA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 86 |
Process Review Tracker |
|
Process Review Tracker is a database program for tracking NJ Division Process Review recommendations; it provides source documentation access, follow up, reporting, and results information. |
FHWA HDA-NJ |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 87 |
Procurement Log |
|
Procurement is used for assigning numbers to and tracking Kansas Division purchase requests and purchase orders. |
FHWA HDA-KS |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 88 |
Project Management Tracking System |
|
The Project Management System is used by FLH for project tracking, planning, baseline management, performance tracking, and budgeting. It merged project management systems from the 3 FLH regions, as well as some other administrative applications. |
FHWA EFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 89 |
Project Resource Management System |
|
Project Resource Management System is used for engineering project collaboration, tracking, earned value management. |
FHWA WFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 90 |
Project Tracking |
|
The Project Tracking application is used by the Idaho Division Office to collect data, track, and monitor division projects, as part of their customer satisfactiondata collection. |
FHWA HDA-ID |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 91 |
Project Tracking System |
|
The Project Tracking System is a relational database system allows the Alaska Division staff to view and track project development. |
FHWA HDA-AK |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 92 |
Project Tracking |
|
Project Tracking tracks Michigan Div Operations projects. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 93 |
Project Tracking |
|
Project Tracking is a database to track PA Division project milestones and cycle times. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 94 |
Project Tracking |
|
Project Tracking tracks Arkansas division projects. |
FHWA HDA-AR |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 95 |
Project Tracking Database |
|
Project Tracking Database is a local response tracking database on Ohio Division projects. |
FHWA HDA-OH |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 96 |
Project Tracking System |
|
The Project Tracking System is a relational database system for Wyoming Division staff to view and track project development. |
FHWA HDA-WY |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 97 |
Purchase Order |
|
Purchase Order is used to log all purchases made by the NY division. |
FHWA HDA-NY |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 98 |
Purchase Request Information System & Management |
PRISM |
Purchase Request Information System & Management is a Commercial Off-The-Shelf (COTS) application that is used to track contract information and status. |
FHWA HAAM |
Approved - GRS |
GRS 3, item 3 |
6 years & 3 months; see link for details. |
| 99 |
Quality Improvement Reviews Database |
|
This Ohio Div. Database is shared with the Ohio state DOT for tracking and monitoring program reviews. The data collected are reports, work plans, final reports, opportunities for improvement; titles, and related information. The Ohio Div. maintains 3 separate QIR Databases – one each for Ohio, West Virginia and Kentucky. |
FHWA HDA-OH |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 100 |
Rapid Approval and State Payment System |
RASPS |
The Rapid Approval and State Payment System, which replaced the legacy Current Bill - PR20 Warehouse system, is used to reimburse States for the Federal Share of highway construction and highway related projects. |
FHWA HCF |
Approved - GRS |
GRS 16, item 5 |
Destroy 1 year after the year in which the project is closed. |
| 101 |
RD&T Project Management Support System |
|
This system will produce reports to enable FHWA to better and more effectively manage R&D projects on cost, schedule and performance criteria. It will also allow Turner Fairbank Highway Research center managers to more efficiently respond to data calls from internal and external sources (such as TRB and NSF) regarding the research that is performed at TFHRC. |
FHWA HRT |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 102 |
Recovery Act Database System |
RADS |
RADS will allow States and Field Offices to submit required periodic ARRA reports; and will be used for standard and special reports for the White House, Congress, OMB, and senior management. The final version of RADS will be integrated into Finance and/or Policy data systems. |
FHWA HPL |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 103 |
Research and Financial Management Database |
RFMD |
The Research and Financial Management Database will track procurement life cycles from planning through closeout, in support of HEP. It will contain a variety of financial data and statistics about projects and procurements, and produces reports. |
FHWA HEP |
Approved - GRS |
GRS 3, item 3 (Data will be converted to PRISM) |
6 years & 3 months; see link for details. |
| 104 |
Research Information Management System (formerly Laboratory Information Management System) |
RIMS |
The Research Information Management System (RIMS) is being developed to enable research data and test results generated by the Pavement Materials and Construction Team to be stored in a single location, which is a Structured Query Language (SQL) server at the Turner-Fairbank Highway Research Center (TFHRC). The establishment of a common database will enable the team to organize and share research and test results across the team. |
FHWA HRT |
Approved |
N1-406-10-3 (see RSDV 47) |
Master Files: Cut off at end of calendar year. Destroy/delete 25 years after cutoff. See link for details. |
| 105 |
Review Log |
|
The Review Log application is used by the Idaho Division Office to collect data, track, and monitor division reviews, as part of their customer satisfactiondata collection. |
FHWA HDA-ID |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 106 |
Review Recommendation & Risk Mitigation Tracking System |
|
This is a program management application with three modules, that will be used to track Program Review Recommendations, Risk Mitigation Strategies, and “suspense” tracking of other action items. It is one of the seven planned IT Applications deemed necessary by the DA IT Advisory Committee in an effort to consolidate Field requirements into common business processes, and will be made available to all divisions. |
FHWA HAD-SD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 107 |
Review Tracking |
|
Review Tracking was used to track D.O. PR/RE's and the findings/recommendations. The Iowa Division no longer “owns” an EIS to track our reviews, findings, recommendations and activities. They may “pilot” a new system developed by the Program Management Improvement (PMI) Team called Review Tracker. The future goal is to implement the system agency-wide and host it on the FHWA Stewardship Portal. |
FHWA HDA-IA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 108 |
Risk Management Database |
|
The Risk Management system is a multiyear database in which the Michigan program managers do their annual risk assessments on a standard format. The program risk areas (PDAT areas) receive a quantitative risk value for likelihood and impact. They also compose the risk events within the system. This data combined with our time records show the amount of time spent to mitigate risks identified in the risk events. The program is designed to meet the risk management requirements from Headquarters, generate reports showing risk status and trends and to retain this data over time. The risk management database is linked to MIBP which ties resource usage to risk strategies – ultimately informing managers of the status of the corrective strategy in terms of achieving milestones and resources expended. |
FHWA HDA-MI |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 109 |
Risk Management/ Risk Assessment Database |
|
Database used to monitor and track risks for WY Division. |
FHWA HDA-WY |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 110 |
Roadway Inventory System |
|
The Roadway Inventory System tracks the condition of roadways, including pavement condition, shoulder condition, and sign information maintained by FLH partner agencies. It is used to develop plans for roadway maintenance and reconstruction.
|
FHWA EFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 111 |
Safety IT Program |
|
The Highway Safety Improvement Program web site gathers and reports on "before" and "after" accident data relating to highway safety improvement projects. It generates an annual report to Congress on the results. |
FHWA Office of Safety |
Approved |
N1-406-08-2, item 4 (see SAFE 10) |
Cut off at end of fiscal year. Destroy paper records/delete electronic records 5 years after cutoff. |
| 112 |
Security Database |
|
The Security Database was written in MS Access exclusively for TFHRC as a security monitoring tool to keep track of all personnel at the Center. |
FHWA HRT |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 113 |
Service & IT Requests Database |
|
The Service & IT Requests Database records all IT maintenance tasks assigned to the contract computer specialist; reports total service tickets, open tickets, etc. |
FHWA HDA-MI |
Approved - GRS |
GRS 24, item 10b |
Destroy/delete when 1 year old or when no longer needed for review and analysis, whichever is later. |
| 114 |
Shared Unit Performance Plan System |
SUPPS |
The Shared Unit Performance Plan System is used to collect unit performance plan information from HQ offices and divisions. |
FHWA HPL |
Approved - GRS |
GRS 16, item 5 |
Destroy 1 year after the year in which the project is closed. |
| 115 |
Shared Unit Performance Plan System - Outlook |
|
Shared Unit Performance Plan System Outlook is used by the Washington Division Office in conjunctions with the Shared Unit Performance Plan System, which is used to collect unit performance plan information from HQ offices and divisions. |
FHWA HAD-WA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 116 |
Site Manager |
|
Site Manager tracks Arkansas State and FHWA projects. |
FHWA HDA-AR |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 117 |
Spatial Engineering Management System |
|
The Spatial Engineering Management System involves implementation of the findings of the FLH GIS Team in support of the development of methods to leverage spatial data in the FLH design process. |
FHWA EFLHD |
Approved |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 118 |
SSTracking |
|
SSTracking is used for Resource Center performance planning, time tracking (integrated Suite). |
FHWA RC-MD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 119 |
State and Environmental Streamlining and Stewardship Practices Database |
|
The State and Environmental Streamlining and Stewardship Practices Database contains examples of streamlining and stewardship practices used by states to efficiently and effectively fulfill their NEPA obligations. The supporting website allows users to search the database to read about these examples. Also, users can click on a map to retrieve all practices for a state or use the search engine to find specific practices. |
FHWA HEP |
Approved |
N1-406-09-15 (see RWEN 86) |
Master Files: Cut off at the end of the calendar year. Delete 10 years after cutoff. See link for details. |
| 120 |
Structural Data Management System |
|
The Structural Data Management System consists of detailed bridge inventory and report generating systems, including a data input system with ties to the GIS, AASHTO PONTIS, and FHWA NBI system, to support bridge inspections. |
FHWA EFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 121 |
Suggestion Box |
|
Suggestion Box is an internet browser based application, used by New Jersey Div. for anonymous submittal of suggestions for office productivity improvements. It programmatically interfaces with Outlook email system, by sending submission by email to special purpose mailbox, where items are tracked and archived. |
FHWA HDA-NJ |
Approved - GRS |
GRS 1, item 12(a)1 |
Destroy 2 years after approval or disapproval. |
| 122 |
Suspense |
|
The Suspense application is used by the Idaho Division Office to collect data, track, and monitor who is assigned to certain projects, as part of their customer satisfactiondata collection. |
FHWA HDA-ID |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 123 |
Suspense Tracker |
|
The Suspense Tracker is an Access database used to track the status of all KS Division action correspondence, reports, and any other item with a due date. Database contains subject, person assigned the action, and due date. |
FHWA HDA-KS |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 124 |
T2 Log |
|
T2 Log is a small Access database used by KS Div to track incoming DOT publications and reports. |
FHWA HDA-KS |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 125 |
Time and Attendance |
|
Time and Attendance is used FLH-wide for biweekly entry of labor hours with account information. |
FHWA WFLHD |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 126 |
Time Tracking |
|
Time Tracking is used to track the hours, accomplishments, notes and other resources used in accomplishing all of the activities in our Unit Performance Plan. Time Tracking is a SQL database backend with a web-interface frontend that contains resource data (hours) for the entirety of the Iowa Division’s activities, tasks etc. that the staff undertakes for the current fiscal year as they carry out the delivery of the federal-aid program in Iowa. The Division Office tracks hours for BOTH “change” and “production” related activities (~2080 hours/year) where SUPPS tracks status and accomplishments and not hours for only change related activities. Historically, the data was used to aid in the Division's planning efforts for the next fiscal year and to report labor distribution as required by Managerial Cost Accounting (MCA) policies. Currently, it has been helpful in generating data that feeds into the Division's required reporting for hours expended in ARRA related activities.
|
FHWA HDA-IA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 127 |
Travel Monitoring Analysis System |
TMAS (formerly TIS) |
The Travel Monitoring Analysis System assists in the collection and analysis of data on traffic volume, vehicle classification, and truck weight, supporting many highway and transportation functions, including development of policies and regulations. |
FHWA HPL |
Pending |
N1-406-11-1 |
|
| 128 |
Travel with NDDOT |
|
Travel with NDDOT is a shared travel program with NDDOT. |
FHWA HDA-ND |
Approved - GRS |
GRS 9, item 3a |
Destroy when 6 years old. |
| 129 |
Travel/Budget Tracking |
|
Travel/Budget Tracking keeps track of PA Div. office travel and general budget expenses. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 130 |
Unit Performance Plan System Record Manager |
|
The Unit Performance Plan System Record Manager is a client-based system used by the NY Division to track performance plan information (progress of SUPPS activities). |
FHWA HDA-NY |
Approved - GRS |
GRS 1, item 23(a)3(b) |
Destroy when 4 years old. |
| 131 |
Unit Plan |
|
Unit Plan was used to track and align the Iowa Division's D.O's objectives, and activities with FHWA's SIP. The Division no longer “owns” an EIS to track objectives and activities. After the development of the annual Unit Plan, the Division uses SUPPS to track and report the status and accomplishment our objectives and activities. |
FHWA HDA-IA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 132 |
User Profile and Access Control System |
UPACS |
The User Profile and Access Control System serves as the access control and user authentication mechanism for FHWA mission critical applications as well as other FHWA major applications which are sensitive. |
FHWA HAIM-40 |
Approved - GRS |
GRS 24, item 6(a) |
Destroy/delete inactive file 6 years after user account is terminated or password is altered, or when no longer needed for investigative or security purposes, whichever is later. |
| 133 |
Vehicle Size and Weight Automated Reporting System |
VSW |
The Vehicle Size and Weight Automated Reporting System automates States' required annual submittal of the SEP, which describes procedures, resources, and facilities that it intends to devote to enforcement of its vehicle size and weight laws. |
FHWA HOP |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 134 |
Vehicles |
|
Vehicles tracks GSA vehicles for PA Division. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
| 135 |
Wasp Inventory |
|
Wasp Inventory keeps track of the PA Div office inventory. |
FHWA HDA-PA |
Approved - GRS |
GRS 23, item 8 |
Destroy or delete when 2 years old, or 2 years after the date of the latest entry, whichever is applicable. |
