| SP |
Statewide Planning |
| 1. |
20 yr Statewide transportation plan |
23 CFR 450.214 |
R for C |
As updated |
Community Planner |
| 2. |
3 yr STIP & amendments |
23 CFR 450.216, 220 |
R & A w/ FTA |
As requested by State (at least biennially) |
Community Planner |
| 3. |
Interstate additions & access revisions |
23 CFR 470.111, 115(a) |
R & A or Recommend action to HQ for system to system or new |
As requested by State |
Headquarters and/or Design Engineer |
| 4. |
NHS revisions |
23 CFR 470.113, 115(a) |
R & Recommend action to HQ |
As requested by State |
Headquarters |
| MP |
Metropolitan Planning |
| 1. |
Transportation plan for non-attainment metropolitan areas |
23 CFR 450.322 |
R & A |
Every 3 yrs |
Community Planner |
| 2. |
Transportation plan for attainment metropolitan areas |
23 CFR 450.322 |
R for C |
Every 5 yrs |
Community Planner |
| 3. |
Transportation Improvement Plan (TIP) and corollary STIP amendments for non-attainment areas |
23 CFR 450.324 - 330(b) |
R & A |
As requested by State - at least biennially |
Community Planner |
| AQ |
Air Quality |
| 1. |
Transportation plan conformity determination for non-attainment areas |
23 CFR 450.322(d) |
R & A |
Every 3 years |
Community Planner |
| 2. |
TIP conformity determination for non-attainment |
23 CFR 450.330(b) |
R & A |
Every 2 years |
Community Planner |
| E |
Environment |
| 1. |
Environmental document determination (all other projects) |
23 CFR 771.113 |
R & A |
As submitted by State |
Project Manager |
| 2. |
Final EIS |
23 CFR 771.125 |
R & A |
As submitted by State |
DivisionAdministrator |
| 3. |
Record of Decision (ROD) |
23 CFR 771.127 |
R & A |
30 days after publishing final EIS |
DivisionAdministrator |
| 4. |
EIS written re-evaluations |
23 CFR 771.129 |
R & A |
If no action is taken within 3 years after final EIS as submitted by State |
Project Manager |
| 5. |
Section 4(f) individual |
23 CFR 771.135 |
R & A |
As submitted by State |
Project Manager |
| 6. |
Section 106 actions |
36 CFR 800 |
R & A |
As submitted by State |
Project Manager |
| 7. |
Implement Mitigation Commitments during PS&E Review |
23 CFR 635.309(3)(j) |
R & A |
Project by Project |
Project Manager |
| DCM |
Design, Construction, & Maintenance |
| 1. |
Consultant Agreements, Supplements, and Settlements for Megaproject |
23 CFR 172.5 |
R & A |
As needed |
Project Manager |
| 2. |
Projects Near Airports |
23 CFR 620.103 |
R |
As requested |
Project Manager |
| 3. |
Highway Facility Relinquishment |
23 CFR 620.203 |
R & A |
As needed |
Project Manger |
| 4. |
Design Exception Request |
23 CFR 625.3 |
R & A |
As needed |
Project Manager (w/ Design Engineer) |
| 5. |
Plans, Specifications, & Estimates (PS&E) |
23 CFR 630B, 23 CFR 633.102 23 USC 106 |
R & A |
Project by project |
Project Manager |
| 6. |
Competitive Bidding |
23 CFR 635.104, 23 USC 112 |
R & A |
As requested |
Project Manager |
| 7. |
Use of Public Owned Equipment |
23 CFR 635.106 |
R & A |
As needed |
Project Manager |
| 8. |
Changed Conditions |
23 CFR 635.109 |
R & A |
As needed |
Project Manager |
| 9. |
Concurrence in Award |
23 CFR 635.114, 23 USC 112(d) |
R & A |
Project by project |
Project Manager |
| 10. |
Changes and Extra Work |
23 CFR 635.120 |
R & A |
As needed |
Project Manager |
| 11. |
Claims |
23 CFR 635.124 |
R & A |
As needed |
Project Manager |
| 12. |
Statement of Materials and Labor (NHS projects of $1 million or more) (form FHWA-47) |
23 CFR 635.126 |
Periodically R for C (State prepares and submits to HQ |
Project by project |
Project Manager |
| 13. |
Public Agency Furnished Material |
23 CFR 635.407 |
R |
As needed |
Project Manager |
| 14. |
Utility Agreement |
23 CFR 645.113 |
R & A |
Project by project |
Project Manager |
| 15. |
Railroad Agreement |
23 CFR 646.216 |
R & A |
Project by project |
Project Manager |
| 16. |
Construction Inspection |
FAPG G 6042.8 |
R for C |
As needed |
Project Manager |
| 17. |
Project Authorizations/Agreements (PE, Final Design, ROW, Utilities, RR, Force Account) |
23 CFR 630 Subpart C |
Accept |
As needed |
Project Manager (w/ Finance Manager) |
| 18. |
Authorization to Advertise |
23 CFR 630.106 and 23 CFR 635.309 |
R & A |
Project by project |
Project Manager |
| 19. |
Advanced Construction (all projects) |
23 CFR 630.705 |
R & A |
As needed |
Project Manager |
| 20. |
Payroll (all projects) |
23 CFR 635.118 |
R |
As needed |
Project Manager |
| 21. |
Termination of Contract |
23 CFR 635.125 |
R & A |
As needed |
Assistant DivisionAdministrator |
| 22. |
Value Engineering (NHS and $25 million or more) |
23 CFR 627 and P.L. 104-59 Sec 303 |
R for C (State conducts study) |
Project by project |
Project Manager (w/ Design Engineer) |
| 23. |
Bid Opening/Tabulations |
23 CFR 635.113 |
Periodically R for C (State takes action) |
Per letting |
Field Operations Engineer |
| 24. |
Utility Agreement Alternate Procedure |
23 CFR 645.119 |
R & Accept |
One time |
Program Operations & EngineeringTeam Leader(w/ ADA) |
| 25. |
Utility Accommodation Policy |
23 CFR 645.215 |
R & A |
When changes occur |
Program Operations & EngineeringTeam Leader(w/ ADA) |
| 26. |
Railroad Agreement Alternate Procedure |
23 CFR 646.220 |
R & A |
One time |
Program Operations & EngineeringTeam Leader(w/ ADA) |
| PM |
Pavement & Materials |
| 1. |
Buy America |
23 CFR 635.410 |
R & A |
As Needed |
Project Manager |
| 2. |
Proprietary Materials |
23 CFR 635.411 |
R & A |
As Needed |
Project Manager |
| 3. |
Warranties |
23 CFR 635.413 |
R & A |
As Updated |
Project Manager |
| 4. |
Convict Produced Materials |
23 CFR 635.417 |
R & A |
As Needed |
Project Manager |
| 5. |
Materials Acceptance |
23 CFR 637.207 |
R & A |
As Updated |
Project Manager |
| 6. |
Quality Control/Quality Assurance Programs |
23 CFR 637.207 |
R & A |
As Updated |
Project Manager |
| 7. |
Sampling and Testing of Materials |
23 CFR 637.207 |
R & A |
As Updated |
Project Manager |
| B |
Bridge |
| 1. |
HBRRP eligibility determinations |
23 CFR 650 Subpart D |
R & A |
Project by project |
Finance |
| 2. |
HBRRP discretionary candidate submittals |
23 CFR 650 Subpart D |
R & A |
Annually by July 1 |
Bridge Engineer |
| 3. |
TS & L and PS&E reviews |
23 CFR 630, 23 USC 106, and W.O. 11/13/98 memo |
R & A |
Project by project |
Project Manager (w/ Bridge Engineer) |
| 4. |
Innovative Bridge Research and Construction Program eligibility determination |
23 USC 503(b) |
R & A and submit to HQ |
Annually (date varies) |
Bridge Engineer |
| 5. |
Construction inspections |
FAPG G 6042.8 |
R for C |
As needed |
Project Manager (w/ Bridge Engineer) |
| M |
Mobility/ITS |
| 1. |
Congestion management system |
23 CFR 500.109 |
R for C |
As needed/revised by MPO/State |
Project Manager (w/ ITS Engineer) |
| 2. |
Conformity with National ITS Architecture |
FHWA Final Rule dated January 8, 2001 |
R for C |
As needed w/PS&E submission (full oversight projects that affect regional integration) |
Project Manager (w/ ITS Engineer) |
| 3. |
ITS Life Cycle Cost (>$3 million) and ITS Financing and Operations Plan |
TEA-21 Section 5210 |
R for C |
As needed for projects funded by TEA-21 Sections 5208 and 5209 |
Project Manager (w/ ITS Engineer) |
| 4. |
ITS Service Plan |
TEA-21 Section 5207 |
Develop |
As needed |
ITS Engineer |
| FM |
Financial Management |
| 1. |
Finance Plan & Annual Updates for Megaprojects |
TEA-21 Section 1308, and associated FHWA Guidance |
Review & Accept |
Prior to authorization of construction, and annually thereafter. |
Division Administrator |
| 2. |
Project Agreements - including drug free work place and other provisions |
23 CFR 630 Subpart C |
Accept |
As needed |
Finance Manager(w/ Project Manager) |
| 3. |
Fed-aid billing reimbursement of eligible expenditures |
23 CFR 140 and 635.122 |
R & A |
Weekly |
Finance Manager |
| 4. |
Transfer of funds as requested by State |
23 USC 104 (c) and 119 (f) |
R & A |
As needed |
Finance Manager |
| S |
Safety |
| 1. |
Work Zone Safety Process review of effectiveness |
23 CFR 630.1010 |
R & A |
Annually by Sept. 30 |
Safety Engineer |
| R/W |
Right-of Way |
| 1. |
State R/W Manual changes |
23 CFR 710.201 |
R & A |
Jan. 1, 2001 & every 3 years thereafter |
ROW |
| 2. |
Uniform Relocation Assistance and Real Property Acquisition Report - (OMB Form 2125-0030) |
49 CFR 24.9(c) and Appendix B |
R |
Every 3 years |
ROW |
| 3. |
Requests for waivers |
49 CFR 24.204(b) |
R & A |
As submitted by State |
ROW |
| 4. |
Use of R/W Air Space authorization request (on Interstate system) |
23 CFR 710.405 |
R & A |
Project by project |
ROW |
| 5. |
Access Break / R/W Disposal authorization request (if on Interstate system or fair market value not charged) |
23 CFR 710.401 & 409 |
R & A |
Project by project |
ROW |
| 6. |
Functional Replacement |
23 CFR 710.509 |
Periodically R for C (State takes action) |
As needed |
ROW |
| 7. |
Lead Agency Uniform Act monitoring activities |
49 CFR 24.603 |
R for C |
As needed |
ROW |
| 8. |
Develop R/W oversight agreement |
23 CFR 710.201(i) |
R & A |
By Jan. 1, 2001 and updated as needed |
ROW |
| CR |
Civil Rights |
| 1. |
Title VI Plan accomplishments and next year's goals |
23 CFR 200.9 |
R & A |
Annually by Oct. 1 |
Civil Rights |
| 2. |
Title VI Plan update |
23 CFR 200.9 |
R & A |
As needed or requested by State |
Civil Rights |
| 3. |
EEO Contract Compliance review reports (form FHWA 86) |
23 CFR 230.409, 230.413 |
R & A |
As submitted by State |
Civil Rights |
| 4. |
Disadvantaged Business Enterprise (DBE) Program revisions |
49 CFR 26.21(b) |
R & A |
As needed or as requested by State |
Civil Rights |
| 5. |
State's DBE program goals |
49 CFR 26.41 |
R & A |
Annually by Aug 1 |
Civil Rights |
| 6. |
Supportive services funds requests |
23 CFR 230.113 |
R & A |
As requested by State |
Civil Rights |
| 7. |
Annual Contractor Employment Report (Construction Summary of Employment Data (form PR-1392)) |
23 CFR 230.121(a) |
R for C and send to HQ |
Annually by Sept 25 |
Civil Rights |
| 8. |
Report on supportive services (On-the-Job Training (OJT) & DBE) |
23 CFR 230.121(e) |
R for C and send to HQ |
Quarterly by April15, July 15, Oct 12, and Jan 15 |
Civil Rights |
| 9. |
OJT goals & accomplishments |
23 CFR 230.111(b) |
R for C |
Annually by Jan 30 |
Civil Rights |
| 10. |
Report on supportive services (OJT & DBE) |
23 CFR 230.111, 113 |
R for C |
Quarterly |
Civil Rights |
| 11. |
Americans with Disabilities Act Review complaint |
Voluntary agreement with Justice Dept. |
Conduct evaluation & correct or recommend action to HQ |
As requested by HQ |
Project Manager |
